Nextcloud 16 allows you to link resources to keep track of your projects

#1

Originally published at: https://nextcloud.com/blog/nextcloud-16-allows-you-to-link-resources-to-keep-track-of-your-projects/

What files, tasks and chat sessions belong to a specific customer project? Nextcloud 16 introduces a feature that helps you and your team relate information across Nextcloud applications: Projects, which allow users to link different types of information together and quickly find related data.

As this release brings so many improvements, we’ve written 4 other blogs with more details about the main features:

Adding a file to a project Adding a file to a project

How it works

Users can add files, chats and other items to projects. The various apps will present these items in a list, allowing users to immediately jump to them. Projects are Nextcloud wide, that is, when a user shares files that are part of a project, the other user can see the project with the shared files. A click on any of the items in a project leads right to it, be it a chat, a file or a task.

Showing items connected to a project in Files
Showing items connected to a project in Files.
Projects in Talk
Project Starfish in Talk.
Showing items connected to a project in Files
Decks can be connected to projects as well.

 

When a user has added files to the project which are not shared, the other users won’t see those. This means that you can add files, tasks, calendars, emails and more to a shared project but keep them to yourself, sharing is not automatic! You can have a chat with only one other team member, connect it to the project, and only when you invite the rest of the team will they see the chat appear in their project content list.

Status

Currently, Projects are supported in Talk, Deck and Files. Other apps are expected to add support over the coming months.

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#2

Very interesting! Seems there is cross over between the new projects design and the Circles app! Have you considered integrating with the Circles app? Would be a great way to increase sharing between users. A concentrated project view is exactly what Circles needs…

#4

There is the idea to consolidate any forms of grouping for 17.

#5

Hmm, do you have examples or links to such discussion of consolidation on Github? Interesting!

#6

https://github.com/nextcloud/server/issues/13478#issuecomment-483777838 ff

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#7

Thank you! Would be super interesting if file and folder Comments could be included in projects, especially if comments incorporated working federation between Nextcloud instances.

Also would be interesting to allow ActivityPub messages from the Social app, or add ActivityPub followers to a project.

#8

Thank you, this is great we are looking forward to the ACL for Group Folders. Definitely going to help more enterprises with there “FileServer” structure.

#9

would be good if desktop sync client had knowledge of projects somehow as well.

#10

Maybe I have a configuration error somewhere, but I’m unable to create Projects and I have not seen where should I do it, maybe an update on the Documentation is needed.

On the share menu I see the Add to project option but when I try to link anything it does not found projects and if I use a new name the front end prints the message Failed to create a project.

I’ll appreciate any hints, as the functionality seems interesting.

#11

I think there is still room for optimizations :wink: To create a project you have to open the files app, select the share button behind a file, select Add to a project > Link with a file > Select a second file, which should also be part of the project > Select.
After that you will see a newly create project with the name of the first selected file, e.g. 20190501_122354.jpg. To give it a rememberable name, you have to click on the breadcrumb menu behind that project and select Rename project - That’s it.

#12

That’s what I tried and instead of creating the project the answer is Failed to create a project.

This instance has been upgraded from 15.0.7, maybe I need to update something else or adjust a configuration parameter?

#13

I also upgraded from 15.0.7, and it worked ok. Try to link a file to a deck instead - maybe that will give you the project support (just guessing but give it a try).

I agree the project system needs more options and UI, but the idea is great so looking forward for support from more apps for this. Especially tasks/calendar/contacts :slight_smile:

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