I´m searching over hours for a good system to manage papers. I want to scan my letters, bills for guarantees, and important documents to reduce physical space. Nextcloud is a good work and has got all things to implement something like this.
So what i want: I want to Scan all papers with a scanner which can send an email or put the scanned files to a FTP folder. There is already an app (https://github.com/nextcloud/files_frommail) for catching email attachments, but there you have to run your own mail server and that is a thing, I dont want to, because my raspberry pi hasn´t got so good system requirements. I think it will run out of RAM then.
The other reason is, that I run the pi in the local network and there is no sense to install a mail server, because it hasn´t got a toplevel domain. The result is, that every email send will touch down in the spam filter.
On Nextcloud 12 there was an app “Nextant” in the app store to index .pdf´s. I dont find it anymore, but its another good tool that has already existed to implement such things for a paperless home.
Another thought was using ftp, but then I need to scan the whole directory via a cronjob all 5/X minutes and I think this will reduce server performance.
When I install one of them it will be like a “2 and a half… [clouds]” solution.
I know that it is already possible to tag files, but I think it would be better to have an app with its own overview, which sorts all letter by sender or datum. And for bills a retention period for the guarantees.
The main important thing is, to index files send from a printer/scanner.
I hope I can start here a good discussion to reduce papers and protect the environment and of course safe a looot of space in your own home .
I think everyone want to index their physical letters and safe time by searching for something.
Edit: I have found this feature request:
I think it´s a good feature, when the text of bills will be indexed, it could be possible to import them to the “housekeeping book”