Nextcloud version: Nextcloud Hub 8 (29.0.4)
Operating system and version: Ubuntu 24.04
Apache or nginx version: Nextcloud All-In-One docker image
PHP version (eg, 8.3): Nextcloud All-In-One docker image
The issue you are facing:
Hello! I am planning to move my study group from Google Docs + Slack to Nextcloud. This looks like a great software. But there are several sticky points where I don’t know the right feature to pick in Nextcloud. Can you please point us in the right direction?
- Coming from Slack and discussing things in long-running channels
Created channels in the Talk app, using “Create a new conversation” > “Open conversation to registered users, showing it in search results”
- Google Docs shared drives
- Install “Group folders” app, then create group folders in Administration settings > Group folders, then create user groups in “Users”, then assign those group folders to those user groups, then in shown IN THE MIDDLE of Files > All files it does NOT show on the left bar like on Google Drive
- Where to keep meeting minutes?
- Use Group folders, use New > Text file and put your minutes in there, do NOT use New Document it is super slow
- How to schedule recurring team meetings?
- use the Calendar app (installed by default) and it will put meetings on your home page
Actually opening the video call doesn’t work
- How to see everybody that is online on the server?
Right now everybody just has one Google Doc open all the time, so we can see who is online with a picture of their face on the top right. It make it not lonely. Does Nextcloud have something like this? I want to see everyone that’s online and see their little photo. Hopefully on the homepage, so that it makes the server friendly.
- Our study group has hackathons and stuff. And we have little dashboards for that.
- Use the “external link” app to iframe your dashboard. And set it as the global default app so everybody sees it (currently that feature has a bug)
- How to do assigned tasks like in Google Docs?
- During our weekly meeting, if we assign a task to somebody where does that live? In the meeting minute? How do we find that assignment later? What if somebody forgets something? How to assign stuff other than during a meeting? Can you please walk through how you handle these?
- Create tables
- There is Files > Create spreadsheet and you can get the recommended Tables app. But these are way less than like Notion or AirTables
So basically some of the things worked out pretty good, and some we are still looking into. Would love to hear how other people are addressing these use cases!