Link contacts with folders & files

ℹ️ Support
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1

how can I add files to a contact? I have some customers that I would like to assign folders and files to. Unfortunately, I couldn’t find anything on the internet about how to do this.

2

Hi. I think you have to make an account (user!) in nextcloud for your customer and share files etc. with them.

3

But that would be very complicated since we have 1700 customers.

4

Hello,

Currently, Nextcloud does not offer a built-in feature to directly link files or folders to a contact in the Contacts app. However, you can achieve a similar functionality by organizing your files and folders and using the public sharing features in Nextcloud. Here’s how:

  1. Create a folder structure:

    • Set up a dedicated directory for each customer in your Nextcloud. For example:
      /Customers/Client1/
      /Customers/Client2/

  2. Upload files:

    • Add the relevant files to each client’s folder. You can organize subfolders within, if needed, to keep things structured.

  3. Generate a public URL for each client:

    • Share the respective folder with each client by creating a public share link. Go to the folder, click on the Share button, and create a public link.
    • Optionally, set permissions on the share link:
      • Read-only: Clients can only view/download files.
      • Upload-only: Clients can upload files but not view the contents.
      • Read and write: Clients can view, upload, and edit files.

  4. Additional settings:

    • Add an expiration date for the share link if you need limited-time access.
    • Protect the link with a password for added security.

  5. Communicate the link:

    • Send the generated link to the respective client. You can also include instructions or details in the share settings if necessary.

This approach provides flexibility and control. Each folder can have individualized access permissions, ensuring privacy and security for your clients.

Let me know if you need help setting up the folder structure or configuring the share links.

1 Like
5

Hello, thank you for the detailed explanation. I implemented it that way, thank you very much for the help.