Originally published at: https://nextcloud.com/blog/bring-enterprise-data-back-under-control-with-nextcloud/
What is the GDPR?
The General Data Protection Regulation is a European regulation which aims at harmonizing and reshaping the way organizations handle personal data. Any information related to a natural person must be stored with the consent of the data subject in a secure place under the control of the company processing the data, so that the company can ensure the privacy of its customers. Fines are significant. Merely not having clear records on how data is han- dled and where it is can incur fines of up to 2 % of annual global turnover, with fines for clear violations going up to 4 % or EUR 20 million, whichever is greater.
Soon, the General Data Protection Regulation goes into effect in Europe. This law makes your company liable for any deviations from an extremely high data security standard: even ‘leaking’ email addresses of people on your email list is an offense with an associated fine. Any business-to-consumer company, but also many B2B enterprises will have to ensure they have their data under control.
Do I know where data is?If you're responsible for the IT in your company, you have to ask yourself: how certain am I that my employees keep company data in places where I can see, protect and control it? How often do they email documents with customer's personal data (if only name or email address...) around? Or even share them via consumer file sync and share like Dropbox or Google Drive? While this used to be tolerated, it will not be considered acceptable anymore. Everybody is feeling the shift: Austrian lawyer Max Schrems, famous for getting the Safe Harbor agreement with the USA thrown out by suing Facebook, recently co-founded noyb. None of Your Business is an effort to built a legal fund to sue companies into compliance with GDPR, something explicitly encouraged by the legislation. Organizations like noyb will force a reckoning in the IT industry: get reliable compliance in order or get sued!
There is only one thing to do: making sure that compliance goes alongside with productivity.
How your problem is solvedThis is where a private Enterprise File Sync and Share solution comes in!
Data storage: remove the threat of DropboxYou already have a Windows Network Drive or a NFS server? A SharePoint perhaps? Excellent. Keep them and provide easy file sync and share on top with Nextcloud! Your employees will have a solution that is as easy as the consumer technologies they are used to from Google, Apple and Dropbox, complete with mobile and desktop clients. And you have powerful tools to keep the data under control!
Direct collaborationOf course, employees can send documents-v4_reviewed_jan3-2-final-final.docx around but that isn't really the best way of keeping track, nor of collaborating on anything. Realtime, collaborative online document editing is the most productive way to go and Nextcloud offers this in partnership with Collabora Online.
Learn about Collabora Online in Nextcloud.
[caption id=“attachment_1148” align=“alignright” width=“300”] Calendars can be synced as well[/caption]
Outlook integration: keep data in sight!Email is still the backbone of the work force. But it is quite an old technology. Especially email attachments tend to be the bane of IT administrators trying to keep storage from ballooning and data from leaving company premises. Nextcloud offers Outlook integration which can automatically replace attachments with links to the internal storage system, allowing policies to remain in effect!
Learn about Nextcloud Outlook Integration.
Modern communication toolsOn top of tools like email and file share, audio/video calls and chat are quickly becoming more popular tools to enable and advance productivity and communication. Nextcloud features built-in capabilities for secure calls and text communication!
Learn more about audio/video calls in Nextcloud.