Nextcloud collectives: how can a member with external email address view and edit the notes?

ℹ️ Support
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The Basics

  • Nextcloud Server version (e.g., 29.x.x):
    • 31.0.6
  • Operating system and version (e.g., Ubuntu 24.04):
    • Yunohost 12.0.17 (Linux)
  • Web server and version (e.g, Apache 2.4.25):
    • nginx, unknown version
  • Reverse proxy and version _(e.g. nginx 1.27.2)
    • unknown
  • PHP version (e.g, 8.3):
    • unknown
  • Is this the first time you’ve seen this error? (Yes / No):
    • yes
  • When did this problem seem to first start?
    • on first use: 15.6.2025
  • Installation method (e.g. AlO, NCP, Bare Metal/Archive, etc.)
    • Yunohost webadmin
  • Are you using CloudfIare, mod_security, or similar? (Yes / No)
    • no

Summary of the issue you are facing:

I created a collective with a second user by email address only. I don’t know what to tell the email user howto read and write the collectives pages.

Steps to replicate it (hint: details matter!):

  1. In the contacts app: create a team ‘Kollektiv1’
  2. In the contacts app / Kollektiv1: add a member by email address only , so there are 2 members
  3. In the Collectives app: create a collective ‘Kollektiv1’, Add members: team ‘Kollektiv1’
  4. check members by Manage members: there is myself and the external email address
  5. No email sent to the external address, or what else is to be expected?

Log entries

Nextcloud

Please provide the log entries from your Nextcloud log that are generated during the time of problem (via the Copy raw option from Administration settings->Logging screen or from your nextcloud.log located in your data directory). Feel free to use a pastebin/gist service if necessary.

{"reqId":"yU3xt1wE2aLOSX1m21g1","level":3,"time":"2025-06-16T08:45:24+00:00","remoteAddr":"2003:f6:1724:7f00:ea17:92f3:4791:31b2","user":"MYUSER","app":"","method":"POST","url":"/nextcloud/ocs/v2.php/apps/circles/circles/LQkH5SKj1lfnJ9prSJJrQPnUdD4OyaY/members/multi","message":"{\"event\":\"\"}","userAgent":"Mozilla/5.0 (X11; Linux x86_64; rv:139.0) Gecko/20100101 Firefox/139.0","version":"31.0.6.2","exception":{"Exception":"OCA\\Circles\\Exceptions\\FederatedItemBadRequestException","Message":"Cannot add Circle as its own Member","Code":128,"Trace":[{"file":"/var/www/nextcloud/apps/circles/lib/FederatedItems/MassiveMemberAdd.php","line":51,"function":"generateMember","class":"OCA\\Circles\\FederatedItems\\SingleMemberAdd","type":"->"},{"file":"/var/www/nextcloud/apps/circles/lib/Service/FederatedEventService.php","line":158,"function":"verify","class":"OCA\\Circles\\FederatedItems\\MassiveMemberAdd","type":"->"},{"file":"/var/www/nextcloud/apps/circles/lib/Service/MemberService.php","line":258,"function":"newEvent","class":"OCA\\Circles\\Service\\FederatedEventService","type":"->"},{"file":"/var/www/nextcloud/apps/circles/lib/Controller/LocalController.php","line":266,"function":"addMembers","class":"OCA\\Circles\\Service\\MemberService","type":"->"},{"file":"/var/www/nextcloud/lib/private/AppFramework/Http/Dispatcher.php","line":200,"function":"membersAdd","class":"OCA\\Circles\\Controller\\LocalController","type":"->"},{"file":"/var/www/nextcloud/lib/private/AppFramework/Http/Dispatcher.php","line":114,"function":"executeController","class":"OC\\AppFramework\\Http\\Dispatcher","type":"->"},{"file":"/var/www/nextcloud/lib/private/AppFramework/App.php","line":161,"function":"dispatch","class":"OC\\AppFramework\\Http\\Dispatcher","type":"->"},{"file":"/var/www/nextcloud/lib/private/Route/Router.php","line":307,"function":"main","class":"OC\\AppFramework\\App","type":"::"},{"file":"/var/www/nextcloud/ocs/v1.php","line":49,"function":"match","class":"OC\\Route\\Router","type":"->"},{"file":"/var/www/nextcloud/ocs/v2.php","line":7,"args":["/var/www/nextcloud/ocs/v1.php"],"function":"require_once"}],"File":"/var/www/nextcloud/apps/circles/lib/FederatedItems/SingleMemberAdd.php","Line":209,"message":"{\"event\":\"\"}","exception":{"class":"OCA\\Circles\\Exceptions\\FederatedItemBadRequestException","status":400,"code":128,"message":"Cannot add Circle as its own Member"},"CustomMessage":"{\"event\":\"\"}"},"id":"684fdfb79353e"}

Web Browser

If the problem is related to the Web interface, open your browser inspector Console and Network tabs while refreshing (reloading) and reproducing the problem. Provide any relevant output/errors here that appear.

PASTE

Web server / Reverse Proxy

The output of your Apache/nginx/system log in /var/log/____:

PASTE HERE

Configuration

Nextcloud

The output of occ config:list system or similar is best, but, if not possible, the contents of your config.php file from /path/to/nextcloud is fine (make sure to remove any identifiable information!):

PASTE HERE

Apps

The output of occ app:list (if possible).

Tips for increasing the likelihood of a response

  • Use the preformatted text formatting option in the editor for all log entries and configuration output.
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    • If possible, also include key error output in text form so it can be searched for.
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