I share folders via email with some occasional (non-technically sophisticated) collaborators who donāt want the hassle of having to manage yet another URL/username/password trio, so donāt have logins to my Nextcloud instance.
Instead, I share files with them by adding their email to the āshareā properties of a given folder. These shares are long lived.
What I find happening is that these collaborators āforgetā the share URL (or donāt know how to search in their email or save a bookmark in their browser - this is the real world, folks) and each time I share new documents for review I invariably get the āplease send the URLā routine.
Long story short, how do I discover the URL sent in these emails without also adding a non-Nextcloud email address of my own to the share?
āShare linkā generates a different URL for the folder, so thatās not the answer.
Do I need to ā[Include] Note to recipientā each time someone asks for the URL again? This is troublesome if the folder has more than a handful of collaborators.
But thats probably the soulution. Ant then you keep notes of these links so you can resend them to a person, if they loose it. Also for security you should password protect your shares, especially if that many users are using them. Probably you should also maintaining seperate accounts for regular users or at least using the Guests app.
āIām not technically sophisticatedā is usually a synonym for: āIām too lazyā Youād be surprised what ānot technically sophisticatedā users can do when they have to.
Just thinking about it a bit further: I guess (though I havenāt checked in the database) that NC generates a different URL for each email recipient, so it can keep track of who accessed what. In that regard, the share URL is private to that recipient, so itās none of my business what it is - and in fact, I can impersonate that recipient if I know the URL.
I was going to ask if you agree that Nextcloud ought to provide a means to show me the share URL, but I no longer think it should!
Iāll use the regular āShare linkā option with password protection in future. I wonāt be able to track individual activity on the share, but thatās small price to pay for easily being able to find and share the URL again.
Youād be surprised what ānot technically sophisticatedā users can do when they have to.